Title

General Accountabilities

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The HR/Payroll Specialist’s specific responsibilities include but are not limited to the following:

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• Provides payroll and HR services to all departments.

• Answers policy and procedure questions. Responds to employee inquiries in timely manner regarding payroll and HR related information.

• Investigates and resolves complex payroll problems according to FLSA, State Wage and Labor Code, INS and IRS regulations, Certified Payroll and Prevailing Wage laws, and company policies and procedures.

• Ensures prevailing wage and associated reports are processed accurately and timely.

• Trains department coordinators in the use of on-line applications as needed.

• Performs on-line processing of payroll check requests and distributes all bi-monthly payrolls to departments utilizing Run ADP.

• Processes termination documents and final checks.

• Processes Garnishment Orders, Levy on Taxes, Child Support, considering different

• State and Federal Government laws regarding deduction levels and priority of deductions.

• Maintain employee personnel records.

• Adjusts time card entries as necessary.

• Sorts, prioritizes, reviews for accuracy and processes incoming payroll/personnel documents for all new hires.

• Audits I-9 documents to ensure compliance with Immigration Reform and Control Act (IRCA) requirements.

• Follows up on problem I-9's.

• Prepares and processes payroll documents for non-resident aliens in accordance with Federal INS and IRS regulations.

• Processes new-hire packages, exceptions, transfers and promotions.

• Inputs information to online system to establish taxation status.

• Researches missing documentation or discrepancies.

• Processes, verifies and updates direct deposit applications and new hire paperwork.

• Maintains records and statistics for all general payroll processes, such as IRCA, direct deposit, stop payments, bank reconciliations.

• Ensures that all federal, state and local employment taxes and social security contributions are paid.

• Calculates FICA taxes, if needed on taxable portion (for payroll input).

• Corresponds with eligible employees regarding any tax questions or concerns.

• May Liaise with Social Security Administration for correction of FICA (Federal Insurance Contribution Act) taxes

• Assists with yearly 401k audit.

• Works with Accounting department to reconcile payroll to the General Ledger at the end of each payroll cycle and to resolve any payroll related discrepancies that arise.

• Recruiting: Assist with posting and reviewing job ads, scheduling interviews, sending offer letters, initiating background checks, and ensuring a smooth flow of communication with newly hired employees.

• Assist President and CFO with review of new operational initiatives.

• *The company reserves the right to add or change duties at any time.

 

Job Qualifications

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• Education: Associate's degree

• Experience: 2+ years of related experience; or equivalent combination of education and experience.

  • General knowledge of federal and state employment laws and practices.

  • Strong level of organization, detail-oriented, and possess outstanding follow- through skills.

  • Outstanding written and verbal communication skills.

  • Positive attitude with excellent problem-solving abilities. o Proficient computer programs knowledge and experience required (MS: 365 /Google Aps for Business / HR / Payroll systems: Run ADP, TSheets).

  • Highly professional in communication.

  • Possess the ability to work independently, be extremely organized, and prioritize multiple tasks.

  • Ability to maintain strict confidentiality with highly sensitive data and remain calm and professional during stressful situations.

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Skills

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• Excellent verbal and written communication

• Active listening

• Time management

• Monitoring

• Critical thinking

• Social perceptiveness

• Expertise and hands-on experience with various HR subject matters including payroll, employee relations, training, HR policy, performance management, and compliance.

• Strong knowledge of Payroll, FMLA, Disability Leave, Workers Compensations, Benefits, labor law etc.

• Strong leadership, problem solving, relationship building, and coaching skills.

• Excellent customer service skills, strong organizational, interpersonal, verbal and written communication.

• Solid business management and handling of confidential information.

• Desire to work as a team with results driven approach.

• High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.

• Good time management skills.

 

Functional Requirements

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• The Payroll/Human Resources Specialist must be able to speak, hear, see, read, write, type, dial, reach, and bend.

• Physical demands limited to walking, lifting, standing and sitting.

 

Work Environment

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• Grow with a small business and help develop the benefits available

• Competitive hourly wage

• Ongoing Opportunities for Growth, Development, and Career Advancement

• 401(K)

• PTO

• Paid Holidays

• Work Remotely -No daily commuting

• Travel -periodic travel to assist with new hire orientation, as needed.