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Human Resources/Payroll

Job Summary

The HR/Payroll Specialist is responsible for the processing and timely delivery of assigned payrolls in compliance with federal laws, state laws and regulations. The HR/Payroll Specialist will perform human resources related duties at the professional level to implement daily activities and provide excellent customer service to internal and external customers in assigned areas including but not limited to: compensation, benefits, HRIS and implementation of policies and procedures in accordance with the mission, core values, and purposes of NO-DES.


You will be responsible for the execution and monitoring of all Certified Payroll projects, perform all labor compliance duties associated with public works, prepare and submit certified payroll reports, update prevailing wage rates and fringes for our contract operations unit, upload weekly payrolls to various compliance agencies, prepare fringe benefit statements, and various reports as necessary. You will also have the chance to assist in various HR tasks, apprentice training program, skilled and trained compliance and annual audits.


We are seeking an organized, self-motivated individual with great communication and demonstrated expertise in employee relations, labor laws, benefits and payroll to join our team as a HR/Payroll Specialist, reporting to the CFO in a growing manufacturing and service company in the water industry. You will have an integral role in ensuring that employees are recruited, hired, and onboarded effectively and provide continuous communication throughout employment regarding payroll, 401(k) and benefit choices. You will be one of the first impressions to new employees, and a trusted liaison between employees, managers and leadership.


General Accountabilities

The HR/Payroll Specialist’s specific responsibilities include but are not limited to the following:

  • Provides payroll and HR services to all departments.

  • Answers policy and procedure questions. Responds to employee inquiries in timely manner regarding payroll and HR related information.

  • Investigates and resolves complex payroll problems according to FLSA, State Wage and Labor Code, INS and IRS regulations, Certified Payroll and Prevailing Wage laws, and company policies and procedures.

  • Ensures prevailing wage and associated reports are processed accurately and timely.

  • Trains department coordinators in the use of on-line applications as needed.

  • Performs on-line processing of payroll check requests and distributes all bi-monthly payrolls to departments utilizing Run ADP.

  • Processes termination documents and final checks.

  • Processes Garnishment Orders, Levy on Taxes, Child Support, considering different

  • State and Federal Government laws regarding deduction levels and priority of deductions.

  • Maintain employee personnel records.

  • Adjusts time card entries as necessary.

  • Sorts, prioritizes, reviews for accuracy and processes incoming payroll/personnel documents for all new hires.

  • Audits I-9 documents to ensure compliance with Immigration Reform and Control Act (IRCA) requirements.

  • Follows up on problem I-9's.

  • Prepares and processes payroll documents for non-resident aliens in accordance with Federal INS and IRS regulations.

  • Processes new-hire packages, exceptions, transfers and promotions.

  • Inputs information to online system to establish taxation status.

  • Researches missing documentation or discrepancies.

  • Processes, verifies and updates direct deposit applications and new hire paperwork.

  • Maintains records and statistics for all general payroll processes, such as IRCA, direct deposit, stop payments, bank reconciliations.

  • Ensures that all federal, state and local employment taxes and social security contributions are paid.

  • Calculates FICA taxes, if needed on taxable portion (for payroll input).

  • Corresponds with eligible employees regarding any tax questions or concerns.

  • May Liaise with Social Security Administration for correction of FICA (Federal Insurance Contribution Act) taxes

  • Assists with yearly 401k audit.

  • Works with Accounting department to reconcile payroll to the General Ledger at the end of each payroll cycle and to resolve any payroll related discrepancies that arise.

  • Recruiting: Assist with posting and reviewing job ads, scheduling interviews, sending offer letters, initiating background checks, and ensuring a smooth flow of communication with newly hired employees.

  • Assist President and CFO with review of new operational initiatives.

  • *The company reserves the right to add or change duties at any time.


Job Qualifications

  • Education: Associate's degree

  • Experience: 2+ years of related experience; or equivalent combination of education and experience.

    • General knowledge of federal and state employment laws and practices.

    • Strong level of organization, detail-oriented, and possess outstanding follow- through skills.

    • Outstanding written and verbal communication skills.

    • Positive attitude with excellent problem-solving abilities. o Proficient computer programs knowledge and experience required (MS: 365 /Google Aps for Business / HR / Payroll systems: Run ADP, TSheets).

    • Highly professional in communication.

    • Possess the ability to work independently, be extremely organized, and prioritize multiple tasks.

    • Ability to maintain strict confidentiality with highly sensitive data and remain calm and professional during stressful situations.


  • Excellent verbal and written communication

  • Active listening

  • Time management

  • Monitoring

  • Critical thinking

  • Social perceptiveness

  • Expertise and hands-on experience with various HR subject matters including payroll, employee relations, training, HR policy, performance management, and compliance.

  • Strong knowledge of Payroll, FMLA, Disability Leave, Workers Compensations, Benefits, labor law etc.

  • Strong leadership, problem solving, relationship building, and coaching skills.

  • Excellent customer service skills, strong organizational, interpersonal, verbal and written communication.

  • Solid business management and handling of confidential information.

  • Desire to work as a team with results driven approach.

  • High level of skill in handling sensitive and confidential situations/information with the demonstrated ability to maintain strict confidentiality.

  • Good time management skills.


Functional Requirements

  • The Payroll/Human Resources Specialist must be able to speak, hear, see, read, write, type, dial, reach, and bend.

  • Physical demands limited to walking, lifting, standing and sitting.


Work Environment

  • Grow with a small business and help develop the benefits available

  • Competitive hourly wage

  • Ongoing Opportunities for Growth, Development, and Career Advancement

  • 401(K)

  • PTO

  • Paid Holidays

  • Work Remotely -No daily commuting

  • Travel -periodic travel to assist with new hire orientation, as needed.

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